Solo with a cell or an office with desk phones — we got you. Calls, transfers, team phones, follow-up, and the details you need, handled on one business number.
Give your cell the first chance to ring. Kai takes the call when you cannot answer and saves the details for you.
Ring the people and desk phones you choose. Kai handles calls that need an answer, using your team’s call rules.
Trusted by teams using KaiCalls
Great Family Artists
BBB Attorneys
Starrs Party
KenRent
Awesome Backyard Parties
Rincón Recovery Room
Rincón Fitness Center
How your calls are handled
Follow an example call from the first ring to the message you receive. Choose your setup, then play the path.
Step 1: A customer calls
See plans and pricingYou choose when Kai answers. Ring timing depends on your carrier and forwarding settings.
Stay focused on the customer in front of you. Kai catches the one on the phone.
No new app to babysit. Fewer leads slipping through.
Dedicated front-office answering
Tell Kai how your business works: the services you offer, where you work, and who can help. Keep your business information current and choose what he can answer without checking with you.
Give callers a helpful greeting and answers based on the details you approve. Questions outside those instructions can go to your team.
Connect your calendar for booking, or let Kai collect a preferred time for your team to confirm. You decide which appointments he can make.
Kai is a virtual assistant. Use a greeting that makes his role clear and set boundaries on advice, prices and commitments.
Choose daytime backup, after-hours answering, or coverage for your team. Review the greeting and handoff with a test call before forwarding your number.
Choose how you answer
Keep one number for customers, with a phone setup that fits the way you work.
Take calls yourself when you can. Forward unanswered calls to Kai when you are on a job, with a client or done for the day.
No desk phone required. Forwarding options and ring timing depend on your carrier.
Set up with your cell →
Give your team extensions and call rules, with Kai available when the front desk needs a hand.
Phone shown for illustration. Confirm compatible handsets, equipment cost and delivery when arranging office setup.
See office plans →Try an industry demo
Choose a business similar to yours. Dial the live test line from your phone right now to hear the greeting, ask about services, and try leaving a callback request.
Live HVAC Demo
Peak-season overflow, no-heat emergencies, maintenance scheduling
Live operator test line — call anytime 24/7
An example owner briefing
Review caller details in your dashboard, or use owner briefing when configured for your line. This example shows how a summary can help you decide who to call back.
Run solo on your personal cell phone with zero hardware, or equip your front desk with pre-configured VoIP desk phones. Normal calls are always unlimited — Kai only covers the overflow.
Run your business from the cell in your pocket. Rings your cell first; Kai answers on Ring 2 if you are busy, on a job, or driving.
Complete 24/7 AI receptionist for small businesses. Answers calls, qualifies leads, schedules appointments, and syncs immediately to your CRM.
Complete office phone system with desk-phone connections, simultaneous cell ringing, and warm transfers. Confirm physical handset fulfillment separately.
Built for real businesses
On a job or with a client, you cannot always pick up. Give callers a helpful answer and get the details you need to follow up.
Stay with your client while Kai takes the next inquiry, collects contact details and notes what the caller wants to discuss.
Keep working while Kai asks about the job, the address and how soon help is needed. Your team gets the details for a callback.
Give new callers a place to explain their inquiry while you are with a client. Your firm decides which questions Kai asks and when to transfer a call.
Watch Kai in action
Watch a call demonstration or take a tour of the phone service before you set up your own.
Watch how Kai answers inbound calls with natural conversational latency, qualifies the caller, and briefs the owner over SMS and voice in under 2 minutes.
Inspect full audio playback, word-for-word call transcripts, customer memory history, and calendar bookings synced across your pipeline.
Watch full product walkthroughs, CRM integrations, and live test call debriefs.
Use KaiCalls from your AI assistant
Install the published KaiCalls app in ChatGPT, or connect an MCP-compatible assistant. Then ask it to check recent calls and transcripts, work with leads, or handle a follow-up.
ChatGPT, Claude, Codex, Cursor, GitHub Copilot, and Gemini are trademarks of their respective owners. Except for the published, OpenAI-approved KaiCalls app in ChatGPT, compatibility does not imply endorsement or partnership.
Sits inside your stack
Connect a supported calendar for booking and choose how caller details reach your CRM. Review the available connections and setup requirements for the tools you use.
Start with the next call you cannot take.
$10/mo after your 7-day free trial, plus about $4 in regulatory fees and taxes, on their own line. Cancel anytime with a single tap inside your command center. No contracts, no hidden setup fees.
