Send call data to Airtable automatically.
Kai sends conversation data to your Airtable bases automatically. Works with any table structure — tell Kai which fields to populate and he creates a new record after every call.
Connect any Airtable base with your API key and start mapping conversation data to your fields.
Works with views, formulas, and linked records — Kai maps to whatever table structure you already have.
A new record appears within seconds of each call completing, with all mapped fields populated.
How it works
From conversation to Airtable record in four steps.
KaiCalls connects directly to your Airtable bases using your API key, mapping conversation data to your existing table structure.
Connect Your Airtable Base
Provide your Airtable API key and select the base you want to send data to. Kai automatically detects your tables, fields, and field types so you can start mapping immediately.
Map Conversation Fields
Tell Kai which Airtable fields should receive which conversation data. Map caller name to a Name column, phone number to a Phone column, call summary to a Notes column, or any custom mapping you need.
Kai Creates Records After Every Call
When a call ends, Kai automatically creates a new row in your Airtable table with all mapped fields populated. The record appears within seconds of the call completing.
Use Airtable Views and Automations
Once records arrive in Airtable, your existing views, filters, formulas, and automations work automatically. Sort leads by score, filter by call outcome, or trigger Airtable automations based on new records.
What gets synced
Every piece of conversation data is available for mapping.
Map any of these to your Airtable fields — or define your own custom extraction fields.
Real-world use cases
How businesses put the Airtable integration to work.
See how teams use the KaiCalls Airtable integration to streamline their operations.
Marketing Agency Lead Tracker
A marketing agency uses Airtable as their client reporting hub. When KaiCalls answers calls for their clients, each conversation creates a new row in a shared Airtable base. The agency uses Airtable views to show each client only their leads, and formulas calculate conversion rates and lead quality metrics automatically. Clients see their leads in real time without needing access to the KaiCalls dashboard.
Home Services Dispatch Board
A plumbing company manages their daily schedule in Airtable with a Kanban view. When customers call KaiCalls to report issues, Kai creates a new record with the service address, problem description, and urgency level. The dispatch team sees new jobs appear on their Kanban board instantly and drags them into scheduled slots. Airtable automations send confirmation texts to customers once a tech is assigned.
Frequently asked questions
Does Kai work with any Airtable table structure?+
Yes. Kai reads your existing table schema and lets you map conversation fields to any column you have. Whether you use single-line text, long text, single select, date, or checkbox fields, Kai formats the data to match your field types. You can also map data to linked record fields if you have relational tables set up.
Can Kai update existing Airtable records instead of creating new ones?+
Kai primarily creates new records after each call. However, if a returning caller is identified by phone number, he can update the existing record with the latest conversation details. This prevents duplicate entries and keeps your Airtable base clean with a complete history per contact.
Will this work with Airtable automations and formulas?+
Absolutely. Records created by Kai are standard Airtable records, so all your existing automations, formulas, rollup fields, and lookup fields work exactly as expected. When Kai adds a new record, any Airtable automations you have configured trigger automatically, whether that means sending an email, updating another table, or posting to Slack.
Put every call straight into Airtable
Connect your base, map your fields, and let Kai create a record after every call — ready for your existing views, formulas, and automations.