AI Phone System for Medspas — Book Treatments 24/7 From $10/Month
KaiCalls is an AI phone system for medspas and aesthetic clinics that answers treatment inquiries 24/7, explains Botox vs Dysport or CoolSculpting in plain English, books consultations on Google Calendar or Outlook, and pushes every new client into Zenoti, Vagaro, Boulevard, or AestheticRecord via webhook + Zapier — and connects natively to Mindbody for client lookup, appointment reads, and booking. Flat plans — Kai Backup $10/mo, Kai Office $349/mo, plus a negotiated Custom plan — with no per-minute overage.
The American Med Spa Association 2024 State of the Industry Report reports the U.S. medical spa market is now a $15B+ industry driven largely by consumers researching treatments on evenings and weekends — the exact hours your front desk is closed. KaiCalls answers then.
Plans start at $10/month • free browser demo; payment required for live phone service • No setup fees
Med spa setup pack included
Collect treatment interests and consultation requests. Clinical advice, treatment suitability and final pricing stay with your qualified team.
Medical Spa
A greeting and callback questions for your business. Choose the details your team needs before following up.
- Calls Kai answered in the last 30 days
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- Spent on the phone with callers
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- Average call, start to finish
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Live from real calls, updated just now. Test calls and calls we placed ourselves aren't counted.
Your Front Desk Is Your Bottleneck
Med spas lose thousands in revenue when the phone goes unanswered. Clients calling about Botox don't leave voicemails - they book with your competitor.
What's Costing You Clients
- ✕Front desk juggling check-ins, calls, and treatments
- ✕Evening "I want Botox tomorrow" calls go to voicemail
- ✕Instagram DMs about pricing sit unanswered for hours
- ✕Clients book elsewhere while waiting for callbacks
What Changes
- Every call answered instantly, 24/7/365
- Kai books appointments directly into your calendar
- Treatment questions answered accurately
- Front desk focuses on in-person client experience
Every Detail Captured, Every Time
Kai listens carefully, takes notes, and books the right treatment — so no consultation request slips through the cracks.
Try Kai Right Now
Click the microphone and pretend you're calling to book a Botox appointment or ask about treatments. Experience exactly how your clients will interact with Kai.
Med Spa Booking Demo
Connecting voice system...
Connecting voice system...
Or call to talk to Kai now
1 (417) 835-0402Available 24/7
Demo calls may be recorded and used for training and marketing. Please don't share sensitive info. See Terms and Privacy.
Live demo • Customizable for your treatment menu
Handles Every Type of Inquiry
Custom conversation flows for each service you offer
Injectables
Botox, fillers, and lip augmentation inquiries. Kai collects treatment history, areas of concern, and books consultations.
Body Contouring
CoolSculpting, Emsculpt, and similar treatments. Kai qualifies by target areas and timeline expectations.
Skin Treatments
Facials, chemical peels, laser treatments. Kai asks about skin concerns, sensitivities, and desired outcomes.
Consultations
General consultations for new patients. Kai captures goals, budget range, and schedules with the right provider.
Always Open for Bookings
Speed and availability directly impact your booking rate.
Integrates With Your Spa Software
KaiCalls connects directly to your booking system, so appointments land on your calendar without double entry.
Google Calendar
Direct integration — book on provider calendars
Kai checks availability and creates events in real time.
Outlook Calendar
Direct integration — book on Outlook/Microsoft 365
Real-time availability check and instant booking confirmation.
Zenoti
Webhook + Zapier — spa management integration
Every call pushes as structured JSON via Zapier. Create appointments, client profiles, and sync to your schedule.
Vagaro
Webhook + Zapier — appointment booking and client management
Boulevard
Webhook + Zapier — salon & spa software
Mindbody
Native adapter — client lookup, appointment reads, and booking
AestheticRecord
Webhook + Zapier — aesthetic EMR lead capture
HubSpot
Webhook + Zapier — marketing automation and lead nurturing
Why Med Spas Choose KaiCalls
Instant Booking
Kai checks your real-time availability and books appointments on the spot. No callbacks needed. Clients get instant confirmation.
- Real-time calendar sync
- Automatic confirmation texts
Treatment Knowledge
Kai is trained on your specific treatments, pricing, and policies. Kai answers questions accurately and sets proper expectations.
- Custom treatment menu
- Pricing transparency options
After-Hours Coverage
Answer the calls that come in after you close. Clients researching treatments at 9pm can book immediately.
- 24/7/365 availability
- No overtime costs
Frequently Asked Questions
Common questions from med spas considering KaiCalls
Can Kai answer questions about specific treatments?
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How does appointment booking work?
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What if someone calls about pricing?
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Can Kai handle existing client calls?
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How quickly can we get started?
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Simple Pricing for Med Spas
Flat monthly rates built around answered calls. No per-minute overage — if your volume grows, we right-size you to the next plan with a heads-up first.
