Focus on Your Events, Not Answering the Phone
"My father owns KenRent. He's busy setting up parties, not sitting by the phone. Now, our AI assistant, Kai, answers every call and gets all the details he needs to send a quote. It just works."
No credit card required • 5 minute setup • Cancel anytime
See a Real Conversation in Action
Kai (AI Assistant)
"Hello, how can I help you today?"
Customer
"Hi, looking to rent some chairs."
Kai (AI Assistant)
"Okay! How many chairs do you need, and what kind of event are they for?"
Customer
"50 wooden chairs for a wedding reception."
Kai (AI Assistant)
"Great! Do you have a specific date and location in mind?"
And just like that, you have a qualified lead with all the details you need.
Try Kai's Call Answering Demo
Click the microphone and talk through a rental request. Ask about tents, tables, or party packages and hear how Kai collects all the details you need.
Kai Rentals Demo
Click the microphone to start speaking
This is a live demo – experience exactly how your customers will interact with Kai.
You Know Rentals. We Handle the Rest.
Setup in Seconds
Forward your calls to us. That's it. There's no complex software to learn or AI to configure. It's ready to go out of the box.
Get Every Detail
Our AI is trained to ask the right questions—event type, dates, number of guests, specific items, and contact info.
Send Quotes Faster
Get an email with a structured summary of the call. We can even generate a proposal or push the data directly into your CRM.
The Hidden Costs of a Ringing Phone
Missed Calls are Missed Revenue
Every call that goes to voicemail is a potential customer calling your competitor. During your busy season, a single missed call for a large event could mean thousands in lost revenue. Kai answers 100% of your calls, 100% of the time.
The Voicemail Black Hole
Modern customers expect immediate answers. Most won't bother leaving a voicemail; they'll simply hang up and dial the next rental company on their list. Kai gives them the instant engagement they expect.
The Inefficiency of Phone Tag
Stop wasting hours calling people back just to ask the same basic questions. Kai gets all the essential details on the first try, so when you call back, it's with a quote ready to go, not a list of questions.
The On-Site Distraction
When you're in the field managing a setup, the last thing you need is your phone ringing off the hook. Let Kai handle the new inquiries so you can focus on giving your current clients the best possible service.
From Call to Quote: The Information You Get
Kai is expertly trained to gather all the critical information you need to create an accurate quote. Every lead summary includes:
Customer Name & Contact Info
Event Type (Wedding, Party, etc.)
Event Date & Time
Delivery Location / Address
Number of Guests
Specific Equipment Needs
Trusted by Rental Pros Like You
KenRent.com
AwesomeBackyardParties.com
"After 30 years in this business, we know customer service is key. Kai answers the phone with the same professionalism we do, freeing us up for client consultations. It's an essential tool."
Manager, KenRent
"Kai has been a game-changer. Our team can focus on professional setups knowing that every new inquiry is being handled perfectly. We're capturing leads we definitely would have missed."
Owner, Awesome Backyard Parties
Automate Your Workflow, Not Just Your Answering Machine
Instant SMS & Email Alerts
The second a call ends, a detailed summary hits your inbox and your phone. Know about new leads the moment they happen.
Push to Your CRM
Eliminate manual data entry. Kai can automatically create new leads and contacts in your existing CRM or even a simple Google Sheet.
AI-Generated Proposals
Turn a 15-minute task into a 30-second one. Get a ready-to-send proposal generated from the call. Just review, click, and send.
Why Rental Businesses Are Different
Seasonal Intensity
Your busiest times are weekends, holidays, and wedding season. These are exactly when you can't afford to miss calls, but also when you're most likely to be on-site managing events.
Complex Requirements
Unlike other businesses, every rental inquiry involves multiple variables: guest count, venue type, weather considerations, delivery logistics, setup requirements, and timing coordination.
Time-Sensitive Decisions
Customers planning events operate under tight deadlines. A delayed response often means they've already booked elsewhere. Speed of response directly correlates to booking success.
High-Value Transactions
A single wedding or corporate event can generate thousands in revenue. Missing one call during peak season can cost more than months of Kai's service.
Relationship-Based Business
Customers expect personal service and professional communication from their first interaction. Kai provides that consistent, professional first impression every time.
Operational Complexity
You're juggling inventory management, delivery scheduling, setup crews, and customer service. The last thing you need is to be tied to your phone for basic lead capture.
The Real Cost of Poor Phone Management
$2,500
Average value of a missed wedding rental call
73%
Of customers who won't leave voicemail
4 Hours
Average time wasted per week on phone tag
Real Scenario: Memorial Day Weekend
It's Saturday afternoon of Memorial Day weekend. You're on-site managing a graduation party setup when your phone starts ringing. Three separate calls come in within 30 minutes:
- A corporate event planner needing tents for a July 4th company picnic ($3,200 potential)
- A bride's mother calling about last-minute additional tables for next weekend ($800 potential)
- A family planning a surprise anniversary party for August ($1,500 potential)
Without Kai: All three calls go to voicemail. By Tuesday, two have booked elsewhere. You lost $4,700 in revenue while you were earning $800 from your current job.
With Kai: All three calls are answered professionally. You get detailed summaries via text. You follow up Monday morning with quotes ready to send. You book all three events.
Beyond Answering: What Kai Actually Does
Intelligent Questioning
Asks follow-up questions based on responses. If someone mentions a wedding, Kai asks about ceremony vs reception needs.
Availability Checking
Can be integrated with your calendar to provide real-time availability for requested dates.
Pricing Guidance
Provides general pricing ranges when asked, helping qualify leads and set expectations.
Emergency Routing
Recognizes urgent situations (same-day needs, weather issues) and can escalate appropriately.
Multi-Language Support
Fluent in English and Spanish, automatically switching based on caller preference.
Lead Scoring
Automatically categorizes leads by value and urgency, helping you prioritize follow-ups.
Appointment Setting
Can schedule consultation calls or site visits directly in your calendar system.
Follow-up Scheduling
Automatically schedules follow-up calls and reminders based on the lead's timeline.
Integration & Scalability
CRM Integration
- Salesforce, HubSpot, Pipedrive
- Google Sheets, Airtable
- Custom APIs and webhooks
- Zapier for 5,000+ apps
Calendar Systems
- Google Calendar, Outlook
- Calendly, Acuity Scheduling
- Industry-specific rental software
Scale With Your Business
Single Location
One number, one business, unlimited calls
Multiple Locations
Different numbers, location-specific responses
Franchise Operations
Centralized management, localized responses
Enterprise
Custom integrations, dedicated support
Success Stories & Use Cases
Party Rental Company
"We went from missing 30% of weekend calls to capturing every single one. Our weekend revenue increased 40% in the first month."
• 200+ events per year
• 3 delivery trucks
• Peak season: April-October
Wedding Specialist
"Kai handles the initial screening so I only talk to serious couples. My close rate went from 60% to 85%."
• 50+ weddings per year
• Average booking: $4,500
• Books 18 months ahead
Corporate Events
"The AI handles all the basic questions about capacity and pricing, so when I call back, I'm talking deal details."
• 100+ corporate events
• Average booking: $2,800
• 24/7 availability needed
Your Questions, Answered
How exactly does the signup process work?
Simple. You sign up and chat with our intake AI - just tell it about your business and what you need. That's it. Your personalized agent is then created and ready for you to tweak if needed. The whole process takes about 10 minutes.
Do I need to train the AI on my rental inventory?
No. Our AI is already an expert in the rental industry. It knows to ask about common items like tents, tables, chairs, and linens. For unique items, we can add them to its knowledge base for you.
What happens if a caller has a really specific question?
Kai's goal is to capture the lead's needs and contact info. If it encounters a question it can't answer, it will gracefully say so and assure the caller a team member will get back to them with the details, ensuring the lead is never lost.
Can I try it before I commit?
Of course. We offer a free trial with no credit card required. You can see exactly how it works for your business and how many leads you capture before deciding if it's right for you.
Can the AI handle multiple calls at once?
Yes. Unlike a human who can only be on one call at a time, Kai can handle dozens of simultaneous calls. You'll never get a busy signal, even during your peak spring and summer seasons.
Can I listen to the call recordings?
Yes. Your dashboard provides access to full call transcripts and audio recordings for every call Kai handles, perfect for quality assurance and record-keeping.
What if I need to change my script or add new services?
Easy. Your dashboard includes simple tools to update Kai's knowledge about your services, pricing, and availability. Changes take effect immediately across all calls.
How does billing work?
Simple monthly pricing with no setup fees. Your plan includes a set number of minutes and SMS messages. Additional usage is billed at transparent per-minute rates.
Can I use my existing business phone number?
Absolutely. You keep your current number and simply forward calls to the number we provide. Your customers never know the difference, and you can switch back anytime.
What happens during peak seasons when call volume spikes?
Kai automatically scales to handle any volume. Whether you get 5 calls or 50 calls in an hour, every single one gets answered professionally. No busy signals, no overwhelmed staff.
Is my customer data secure?
Yes. We use enterprise-grade security with encrypted data transmission and storage. We're compliant with industry standards and never share your customer information with third parties.
Can I cancel anytime?
Yes, no contracts or cancellation fees. If you decide Kai isn't right for your business, you can cancel with just a few clicks in your dashboard.
Ready to Capture Every Lead?
Chat with our intake AI about your business. In 10 minutes, you'll have your own Kai ready to answer calls.
Questions? Call us at (337) 282-7400